All Committees shall have a Director to head them up. Each year at the
end of May, the choir shall be asked if there is interest in getting
involved in a Committee. If so, they should inquire.
If any
Director hears of an issue, concern or complaint from a member, that
member shall be informed to put their concern in writing to be addressed
by the Board of Directors.
Call and preside at meetings of the Choir.
Conduct meetings in an orderly fashion following the order of business.
Be an ex-officio member of all committees.
Cast the deciding vote in case of a tie.
In conjunction with the Board, may appoint choir members to handle additional responsibilities as required.
Appoint Constitution Review Committee in February, every two (2) years.
Co-ordinate review of Administration annually.
Perform any other duties as agreed upon by the Board.
Record Minutes of meetings and prepare copies for Board members.
Make note of important discussions at choir practices and add to the next Board meeting Agenda if necessary.
Mail out card(s) to choir members who are away due to illness, or other reasons.
Preside at meetings in the absence of the President.
Keep accurate record of all receipts and disbursements throughout the fiscal year (August 1 to July 31).
Maintain a bank account for the choir’s funds with a co-signer(s).
Deposit all funds in a timely manner.
Confer with co-signer(s) for approval of all transactions.
Pay contracts, honourariums and accounts via cheque requiring a co-signer.
Members must submit a Fund Requisition Form for reimbursement of purchases.
Have books reviewed by the Financial Review Committee appointed annually.
Prepare an annual budget with input from Committees. This budget must be approved by members at the AGM.
Submit a Budget for the upcoming year to the Treasurer by the end of the fiscal year.
Adhere to copyright laws.
Register the members’ choir number on all music & distribute.
Maintain files of all music in storage.
Keep track of music copies in circulation.
Appoint an Assistant Librarian
Sub Committee:
Music
Sign up new members.
Collect and tally annual membership fee and monthly dues and donations from members
Deposit all tallied money collected and submit report to the
Treasurer
Prepare an up-to-date membership list each
season and forward to web site manager for inclusion in members section.
Prepare name tags for all choir members
Inform Contact Committee and Secretary of
members missing two (2) or more practices
Sub-Committee (Non-Voting):
Social Convenor
Submit a budget for the upcoming year to the Treasurer by the end of the fiscal year.
After approval of the Executive, shall;
Sub-Committees (Non-Voting):
Archivist
Contact Convenor
Sing-Out Convenor
See below
Direct and teach music as approved by the Music Committee.
Work with the Music Committee to select the music for the upcoming fiscal year in June.
Assist the Librarian in developing the music budget so that it may be given to the Treasurer by the end of July.
Ensure
any music ordered is received and given to the Librarian a minimum of
two weeks before the required distribution to members.
Supervise musicians.
Create practice tracks for members of each section to practise on their own time.
Be answerable to the Board.
Other duties as may be defined from time to time and are mutually agreeable between Director and Board.
Members must pay all dues as determined by the Board and approved by the membership at an AGM or Special Meeting.
Members must be at least 19 years of age.
Any
issues, concerns or complaints from members must be put in writing and
delivered to any Board member to be dealt with. Hearsay and verbal
comments will not be considered for discussion.
Members are required to abide by all policies, procedures and by laws of the choir.
All Members in good standing have the right to vote at the AGM.
Members not in good standing will be required to leave the Choir.
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